1. Data Controller

The controller of your personal data is:

ICCEX s.r.o.
Registered office: Notečská 561/16, 181 00 Prague 8, Czech Republic
Company ID: [doplnit IČ]
E-mail: [doplnit kontaktní e-mail]

(hereinafter referred to as the “Controller”)

2. What Personal Data We Process

We may process the following categories of personal data:

• Identification data (first name, last name, title)

• Contact details (e-mail address, phone number, correspondence address)

• Professional information (affiliation, position, country)

• Billing and payment details (if applicable)

• Information provided in the registration form

• Dietary or accessibility requirements (if voluntarily provided)

• Photographs and audiovisual recordings taken during events

• Communication related to event participation

We do not intentionally process special categories of personal data unless voluntarily provided by you (e.g., dietary information).

3. Purposes and Legal Basis of Processing

Your personal data are processed for the following purposes:

a) Event organization and administration

(including registration, accommodation arrangements, communication with participants)
Legal basis: performance of a contract (Art. 6(1)(b) GDPR)

b) Accounting and legal obligations

Legal basis: compliance with legal obligations (Art. 6(1)(c) GDPR)

c) Promotion of events and documentation

(publication of photographs, event reports, website and social media promotion)
Legal basis: legitimate interest of the Controller (Art. 6(1)(f) GDPR)

d) Sending information about future events and related services

Legal basis: legitimate interest or consent, where required by applicable law

You may object to marketing communication at any time.

4. Recipients of Personal Data

Personal data may be shared with:

• Co-organizers or cooperating partners

• Service providers (e.g., IT providers, registration systems, accommodation providers)

• Accounting and legal advisors

• Public authorities where required by law

All recipients process personal data in compliance with applicable data protection legislation.

We do not transfer personal data outside the European Economic Area unless appropriate safeguards are in place.

5. Data Retention

Personal data are retained only for as long as necessary for the purposes stated above:

• Contractual and accounting data: in accordance with statutory retention periods

• Marketing data: no longer than 5 years from the last interaction, unless you withdraw consent earlier

• Event photographs: for documentation and promotional purposes unless a justified objection is raised

6. Your Rights

Under the GDPR, you have the right to:

• Access your personal data

• Request rectification of inaccurate data

• Request erasure (“right to be forgotten”)

• Request restriction of processing

• Object to processing based on legitimate interest

• Withdraw consent at any time (if processing is based on consent)

• Request data portability

• Lodge a complaint with the competent supervisory authority

7. Provision of Data

Providing personal data is voluntary. However, failure to provide mandatory data may result in inability to participate in the event.